CITRIS and the Banatao Institute

Creating information technology solutions for society's most pressing challenges

Rent Event Spaces

Collage of rooms in Sutardja Dai Hall, including the Banatao Auditorium, the Bechtel Boardroom and Room 250.

Host your next meeting, lecture or conference at Sutardja Dai Hall on the north side of the UC Berkeley campus.

Event space reservations are available Monday–Friday 7:30 a.m.–6 p.m. PT.

Reservation Checklist

  1. To request an event space, first gather the following information (items marked with * are required): 
  • Event date(s), start times and end times (including setup, cleanup and breakdown)* 
  • Expected maximum attendance*
  • Number of rooms needed
    (You may reserve multiple rooms over multiple dates and time slots through one form submission. If this is the case, please be as specific as possible when prompted, e.g., “My event will be weekly on Wednesdays from 10 a.m.–noon.”)
  • Billing information*
    (Required: A chartstring for UC Berkeley campus departments, or billing contact and address for external clients and student groups not using a campus chartstring, is necessary.) 
  • If applicable, vendor contact information (e.g., food and beverage services)
  • Audiovisual (AV) equipment and services needed, if reserving the Banatao Auditorium or Kvamme Atrium Lobby
  1. Check room availability, and browse additional room photos. 
  1. Check room rental rates and AV rental rates.  
  1. Complete and submit the reservation request form below. Only requests received through the form submission will be considered.

All rooms are equipped with projector, screen, and sound system. We also offer additional AV equipment and services for the Banatao Auditorium and the Kvamme Atrium Lobby outside the Banatao Auditorium. 

All requests will be processed internally and responded to within five business days. 

If you have additional questions, please contact us via email. (Note that all new reservation requests must be submitted through the form below; any emails regarding reservations for which no form has been received will be disregarded without acknowledgement.)

Space Availability

Please check the calendar links below for room availability before completing the event space reservation request form. Additional photos are available.

Room 250 in Sutardja Dai Hall. It has three rows of continuous auditorium-style seating with a broad space at front and a blackboard in back.
Room 250 (cap 49)
Check availability:
Room 250 Calendar
The Kvamme Atrium in Sutardja Dai Hall, with people standing at round cafe tables.
300 Kvamme Atrium (cap 149)
Check availability:
Room 300 Calendar
310 Banatao Auditorium (cap 149)
Check availability:
Room 310 Calendar
The Bechtel Boardroom in Sutardja Dai Hall, with 16 chairs around a long table and several more chairs around the perimeter of the room.
630 Bechtel Boardroom (cap 44)
Availability:
Room 630 Calendar

Rental Rates

Rates are subject to change in the next fiscal year. Provisional rates for future fiscal years are available.

Rates listed are for University of California departments. A 30 percent surcharge will apply to non-UC department groups for room rentals and additional services, e.g., custodial services when you are serving food and beverage at your event. 

Room Availability: 7:30 a.m.–6 p.m., Monday through Friday. Your entire reservation, including setup, cleanup and breakdown, must take place within these open building hours.

RoomTypeAudiovisual Equipment IncludedCapacity0–4 HoursFull Day0–4 Hours
(External Group Rate)		Full Day 
(External Group Rate)		Deposit Per Day
(External Groups)
250ClassroomProjector & Screen, Sound System (available with AV Services)49$230$330$299$42950%
of room reserved
300Kvamme Atrium LobbySound System (available with AV Services)149$340$695$442$90450%
of room reserved
310Banatao AuditoriumProjector & Screen, Podium, Mic, Sound System 149$710$1,220$923$1,58650%
of room reserved
630Bechtel BoardroomProjector & Screen, Sound System, Polycom Speakerphones44$530$745$689$96950%
of room reserved
Room Rental Rates for Sutardja Dai Hall

Audiovisual assistance is billed at a rate of $130/hour for University of California departments and $169/hour for non-UC groups (30 percent surcharge). Prices are effective as of July 1, 2025.

AV services for the Banatao Auditorium, Kvamme Atrium Lobby or Room 250 are available through CITRIS from Monday through Friday 8 a.m.–5 p.m.

These services are provided by the CITRIS AV team using CITRIS equipment. Renters are not allowed to bring in their own AV equipment for use in the Sutardja Dai Hall rental rooms.

Event Rules and Policies

These guidelines apply to all events held in Sutardja Dai Hall (SDH) and are intended to ensure a safe, respectful, and well-managed environment for building occupants, event attendees, and staff. Failure to comply with these policies may result in immediate termination of the event, additional charges, and/or loss of future event privileges.

The designated event organizer is responsible for:

  • Being present (or assigning a knowledgeable point of contact) for the duration of the event
  • Ensuring attendees follow all SDH and UC Berkeley policies
  • Coordinating room setup and breakdown within the approved time window
  • Monitoring noise levels and behavior
  • Leaving the space clean and in good condition
  • Access to restricted or secured areas is not permitted.
  • Doors must not be propped open or left unsecured.
  • Event access should be limited to approved spaces only.
  • Room occupancy limits must be strictly observed.
  • Exits, corridors, and paths of travel must remain clear at all times.
  • Decorations, furniture, or equipment may not block exits, signage, fire extinguishers, or emergency equipment.
  • Candles, open flames, fog machines, and pyrotechnics are not permitted.
  • Event organizers may use folding tables and rearrange existing furniture as needed to accommodate their event. Furniture should be returned to their original configuration immediately following the event.
  • Personal or rented equipment must be removed immediately following the event unless otherwise approved. Building admin is not responsible for items left on the premises by organizers or guests.
  • Nothing may be affixed to walls, doors, ceilings, or glass (including tape, nails, or adhesives).
  • Alcohol is permitted only with proper campus approvals and permits (please see Alcohol requirements below) and must comply with UC Berkeley alcohol policies.
  • Event organizers are responsible for general cleanup, including disposal of food waste and recycling.
  • Due to pest concerns, leftover food must not be stored in event spaces and must be removed immediately following the event.
  • Alcohol permit process:

Review the campus alcohol beverage policy.

All events hosted at Sutardja Dai Hall where alcoholic beverages will be served require a UCPD alcohol permit. The forms must be completed at least 14 days before the event.

The permit application, completed by the event sponsor, must include:  

  • The departmental or unit chairperson who is authorizing your event.
  • The venue/facility manager where the event will take place
    • Venue/facility approver name: Graham Hammond
    • Email: ghammond@berkeley.edu
  • A UC Berkeley employee who is required to be on-site during your event

The form will be automatically sent to all parties, including UCPD.

Undergraduate student organizations are not permitted to obtain alcohol permits. Graduate student organizations are considered “non-departmental users” for purposes of the campus major events policy.

For more information, please visit the UCPD Special Events Unit webpage.

  • Event spaces must be left clean and orderly.
  • All furniture and tables must be returned to their original layout and condition immediately following the event. If items are left out and building staff need to reset the room, a flat fee of $100 will be charged to the event organizer’s chartstring or billing account.
  • If the condition of the room also requires custodial services, event organizers will also be charged for the campus custodial service expense. External clients will be charged an additional surcharge fee. 
  • Any damage or safety concerns should be reported immediately to SDH Facilities at sdhfacilities@berkeley.edu.
  • All events must comply with UC Berkeley policies, including the Principles of Community.
  • Behavior that is unsafe, disruptive, or disrespectful will not be tolerated.
  • SDH staff may intervene or end an event if safety concerns arise.
  • In the event of an emergency, follow posted evacuation routes and staff instructions.

Payment Policies

UC departments: By default, departments paying via a chartstring will not be required to submit a deposit. 

External clients and student groups not using a departmental chartstring: A deposit equivalent to 50 percent of the room rate reserved will be required within seven business days of the client receiving a reservation confirmation email. If the deposit is not received by this deadline, the client will forfeit the room reservation, and the reservation will be canceled. 

UC departments: The full charge for the room reservation will be charged at the end of the month in which the event occurs via chartstring. 

External clients and student groups not using a departmental chartstring: You are required to pay the balance due on your room reservation invoice with check, cash or wire transfer by the day of your event. The deposit amount will be deducted from your final balance due on your invoice.

If you need to cancel your reservation, please send an email to rooms@citris-uc.org with the subject line “Reservation Cancellation: Event Title & Event Date(s)” and provide in the body of the email the name of the event and the room(s) reserved.

All canceled reservations will be charged a cancellation fee, equivalent to 50 percent of the room rate reserved. As a courtesy for administrative processing, please submit your cancellation request at least 15 days before your event.

Postponed events are considered cancellations of your room reservation, and you will be charged a cancellation fee. The fee cannot be applied toward other reservations. To reserve a room on a new date for your event, you must submit another request form.

Rental Terms and Conditions

  • A reservation request is not confirmed until you have received the email confirmation. You can expect to receive the email confirmation within five business days after you have submitted the request form.
  • All required paperwork must be submitted to your event folder, via the link provided in your confirmation email, 15 business days before your event date. Failure to meet this requirement may result in your event being canceled. Required paperwork can include:
  • Cancellation fees will apply. Please see the above policies regarding deposits, payments and cancellations.
  • If you require AV services for the Banatao Auditorium or the Kvamme Atrium Lobby, please make a consultation appointment by emailing av@citris-uc.org.
  • If you require additional tables, chairs, linens, etc. contact Moving and Event Services. Prior to scheduling delivery and pickup of furniture rental, you must consult with Sutardja Dai Hall Facilities by emailing sdhfacilities@berkeley.edu to confirm delivery and pickup dates and times.
  • SDH facilities and events reserves the right to refuse future rentals to organizations that do not comply with these policies.
  • SDH facilities and events may, at its sole discretion, place additional requirements on your event, such as extra security for high‐profile guests.
  • All reservations are subject to cancellation by the CITRIS director.

Contact Information

Make Your Reservation