Sutardja Dai Hall (SDH) has desks on the fourth, fifth, sixth and seventh floors that can be requested on a semester basis. Desk occupants are expected to follow all SDH building rules, as well as the policies and procedures below.
Please work with your SDH-affiliated PI/supervisor to secure chartstring funding before applying for a desk space.
Once your desk request has been reviewed and approved, you will receive a confirmation email from the building admin. Please allow for up to two weeks for processing your request.
1. Introduction
This document outlines the policies and procedures for all individuals assigned a desk space (“occupants”) within Sutardja Dai Hall at the University of California, Berkeley. The purpose of these policies is to ensure a safe, clean, productive and respectful shared work environment for all members of the building community. Adherence to these policies is a condition of occupying a desk space in Sutardja Dai Hall.
This document is administered by the building management of Sutardja Dai Hall and is subject to updates. Occupants will be notified of any significant changes.
2. General Conduct
All desk occupants are expected to conduct themselves in a professional and collegial manner, consistent with the UC Berkeley Code of Conduct. The workspace is a shared environment, and all occupants must be respectful of their neighbors’ need for a quiet and focused atmosphere.
- Noise: Keep noise levels to a minimum. Use headphones for audio and take phone calls in designated common areas or outside.
- Odors: Be mindful of strong scents, including perfumes and food. Hot or strong-smelling foods should be consumed in kitchenettes or break areas.
- Guests: Occupants are responsible for the conduct of their guests. Guests should not be left unattended and must adhere to all building policies.
- Sleeping: Sleeping overnight in the building is not allowed.
3. Workspace Condition and Cleanliness
Maintaining a clean and orderly workspace is the responsibility of every occupant. A tidy environment contributes to productivity, safety and a professional appearance.
- Daily tidiness: Occupants must keep their assigned desk, chair and immediate surrounding floor area clean and organized. This includes managing papers, books and personal items.
- Food and drink: All food and drink must be stored in sealed containers. Spills must be cleaned up immediately. Perishable food items should not be left at desks overnight. No alcohol may be consumed or distributed on the premises unless at an event with a valid UCPD-approved alcohol permit.
- Waste disposal: All waste must be disposed of in the appropriate recycling, compost and landfill bins provided. Personal trash should not be allowed to accumulate.
- Cleaning fees: Building management provides standard custodial services for common areas. However, individual desk spaces are the occupant’s responsibility. Should a desk space be found in a condition that requires cleaning beyond the scope of standard services (e.g., excessive clutter, spills or accumulated waste), the assigned occupant will be notified. If the condition is not rectified within 48 hours, a special cleanup service will be arranged, and a cleaning fee will be charged directly to the occupant’s affiliated supervisor/PI.
4. Furniture and Equipment
The university provides each occupant with a desk and a chair; some spaces may include storage furniture or cubicle walls. These items are university property and must be treated with care.
- Standard use: Furniture is provided for standard office use. It should not be stood upon, used as a cart, or otherwise used for purposes for which it was not designed.
- Existing damage: Occupants are expected to inspect and report any pre-existing damage to their desk, chair, cabinets or storage furniture, or cubicle to building management within the first week of occupancy. The occupant and their affiliated PI will be held financially responsible for any damage incurred afterwards.
- Personal furniture:Personal furniture is not allowed inside the building, including but not limited to couches, mattresses, hammocks or futons. Any such furniture found will be removed without notice. Chairs are allowed, but must be removed upon the occupant’s departure.
- Responsibility for damage: While normal wear and tear is expected, occupants and their supervising PI will be held financially responsible for any damage to the provided furniture that results from negligence, misuse or intentional acts. This includes, but is not limited to, deep scratches, gouges, broken parts, stains, cut or torn cables, or unauthorized alterations.
- Alterations: No permanent alterations, including drilling, painting or affixing permanent adhesives to furniture, are permitted.
- Personal items: Building management is not responsible for the loss or damage of personal items left at the desk space.
5. Security
- Personal belongings: Secure your personal and valuable items. Do not leave laptops, phones or wallets unattended.
- Building access: Do not prop open secured doors or grant access to individuals you do not know. All occupants must use their own access cards.
- Suspicious activity: Report any suspicious activity or security concerns to building management or UCPD immediately.
6. Vacating a Desk Space
Upon the conclusion of your assignment or departure from the university, you must follow the proper vacating procedures:
- Notification: Inform building management at facilities@citris-uc.org of your departure date at least two weeks in advance.
- Removal of items: All personal belongings must be removed from the desk, drawers and surrounding area.
- Condition: The desk space must be left in a clean and undamaged condition, identical to or better than its state upon arrival. Desk, cabinet and furniture keys must be returned.
- Final inspection: A final inspection will be conducted by building management. Any costs associated with cleaning or repairing damage beyond normal wear and tear will be charged to the departing occupant’s associated supervisor/PI.
7. Acknowledgment
By accepting and using a desk space in Sutardja Dai Hall, the occupant acknowledges that they have read, understood and agreed to abide by all policies and procedures outlined in this document.