Reserve a Room - CITRIS and the Banatao Institute

Host your next meeting, lecture or conference at Sutardja Dai Hall on the north side of the UC Berkeley campus.

Room reservations are available Monday–Friday 7:30 a.m.–6 p.m. PT.

Reservation Checklist

To request a room reservation, first gather the following information (items marked with * are required):

Event date(s), start times and end times (including setup, cleanup and breakdown)*
Expected maximum attendance*
Number of rooms needed
(You may reserve multiple rooms over multiple dates and time slots through one form submission. If this is the case, please be as specific as possible when prompted, e.g., “My event will be weekly on Wednesdays from 10 a.m.–noon.”)
Billing information*
(Required: A chartstring for UC Berkeley campus departments, or billing contact and address for external clients and student groups not using a campus chartstring, is necessary.)
If applicable, vendor contact information (e.g., food and beverage services)
Audiovisual (AV) equipment and services needed, if reserving the Banatao Auditorium or Kvamme Atrium Lobby

Check room availability, and browse additional room photos.

Check room rental rates and AV rental rates.

Complete and submit the reservation request form below. Only requests received through the form submission will be considered. Please do not request a room reservation via email.

All requests will be processed internally and responded to within five business days.

If you have additional questions, please contact us via email.

All rooms are equipped with projector, screen, and sound system. We also offer additional AV equipment and services for the Banatao Auditorium and the Kvamme Atrium Lobby outside the Banatao Auditorium.

Room Availability

Please check the calendar links below for room availability before completing the room reservation request form. Additional room photos are available.

Room 250 in Sutardja Dai Hall. It has three rows of continuous auditorium-style seating with a broad space at front and a blackboard in back. — Room 250 (cap 49)
Check availability:
**Room 250 Calendar**

The Kvamme Atrium in Sutardja Dai Hall, with people standing at round cafe tables. — Room 250 (cap 49)
Check availability:
**Room 250 Calendar**

Rental Rates

Rates are subject to change in the next fiscal year. Provisional rates for future fiscal years are available.

Rates listed are for University of California departments. A 30 percent surcharge will apply to non-UC department groups for room rentals and additional services, e.g., custodial services when you are serving food and beverage at your event.

Room Availability: 7:30 a.m.–6 p.m., Monday through Friday. Your entire reservation, including setup, cleanup and breakdown, must take place within these open building hours.

Room	Type	Audiovisual Equipment Included	Capacity	0–4 Hours	Full Day	0–4 Hours (External Group Rate)	Full Day (External Group Rate)	Deposit Per Day (External Groups)
250	Classroom	Projector & Screen, Sound System	49	$195	$285	$254	$371	50% of room reserved
300	Kvamme Atrium Lobby		149	$290	$605	$377	$787	50% of room reserved
310	Banatao Auditorium	Projector & Screen, Podium, Mic, Sound System	149	$615	$1,060	$800	$1,378	50% of room reserved
630	Bechtel Boardroom	Projector & Screen, Sound System, Polycom Speakerphones	44	$435	$640	$566	$832	50% of room reserved

Room Rental Rates for Sutardja Dai Hall

Audiovisual assistance is billed at a rate of $105/hour for University of California departments and $137/hour for non-UC groups (30 percent surcharge). Prices are effective as of July 1, 2023.

AV services for the Banatao Auditorium or Kvamme Atrium Lobby are available through CITRIS from Monday through Friday 8 a.m.–5 p.m.

These services are provided by the CITRIS AV team using CITRIS equipment. Renters are not allowed to bring in their own AV equipment for use in the Sutardja Dai Hall rental rooms.

Payment Policies

UC departments: By default, departments paying via a chartstring will not be required to submit a deposit.

External clients and student groups not using a departmental chartstring: A deposit equivalent to 50 percent of the room rate reserved will be required within seven business days of the client receiving a reservation confirmation email. If the deposit is not received by this deadline, the client will forfeit the room reservation, and the reservation will be canceled.

UC departments: The full charge for the room reservation will be charged at the end of the month in which the event occurs via chartstring.

External clients and student groups not using a departmental chartstring: You are required to pay the balance due on your room reservation invoice with check, cash or wire transfer by the day of your event. The deposit amount will be deducted from your final balance due on your invoice.

If you need to cancel your reservation, please send an email to rooms@citris-uc.org with the subject line “Reservation Cancellation: Event Title & Event Date(s)” and provide in the body of the email the name of the event and the room(s) reserved.

All canceled reservations will be charged a cancellation fee, equivalent to 50 percent of the room rate reserved. As a courtesy for administrative processing, please submit your cancellation request at least 15 days before your event.

Postponed events are considered cancellations of your room reservation, and you will be charged a cancellation fee. The fee cannot be applied toward other reservations. To reserve a room on a new date for your event, you must submit another request form.

Rental Terms and Conditions

Download the Sutardja Dai Hall Rental Terms and Conditions (PDF).

Contact Information

Room Reservations: rooms@citris-uc.org
AV Services: av@citris-uc.org