UC Berkeley

Job Opportunity: Events & Special Projects Coordinator

Job Title:  Events & Special Projects Coordinator (6291U) #26023 – CITRIS
Location: Main Campus-Berkeley
Part-Time or Full-Time: Full-Time
Regular/Temporary: Regular

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About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date

The First Review Date for this job is:  12/4/18

Departmental Overview

The Center for Information Technology Research in the Interest of Society (CITRIS) and the Banatao Institute create information technology solutions for society’s most pressing challenges.  CITRIS and the Banatao Institute leverage the research strengths of University of California campuses at Berkeley, Davis, Merced and Santa Cruz, and operate within the greater ecosystem of the University and the innovative and entrepreneurial spirit of Silicon Valley. The institute was created by the California state legislature to shorten the pipeline between world-class laboratory research and the development of applications, platforms, companies, and even new industries. CITRIS and the Banatao Institute facilitate interdisciplinary work among hundreds of University of California faculty members, students, corporate partners, and international institutions. Together with these public and private partners, we are shaping the future of technology in ways that cross traditional boundaries.

The CITRIS Events and Special Projects Coordinator will work with the CITRIS Events Manager in developing, delivering, and administering events for CITRIS and the Banatao Institute.  The individual will assist in management of CITRIS signature events and will work in the development and management of smaller events.

Responsibilities

55%  In partnership with the Events Manager plans, organizes and implements small and large events such as symposiums, conferences, program events, banquets, and VIP briefings. Responsible for specific event segments as assigned by the Events Manager.  Some examples of specific event segments:
• Creation and managing of Eventbrite (or other) communications/invites
• Parking/transportation
• Catering, including permit, security and custodial compliance if necessary
• Event signage, may include program, flyers, directional signs, badging and other
• Organizing AV requests
• Booking venue location
• Speaker/Guest accommodations if necessary
• Staffing to work the event – students, volunteers, staff members
• Procures marketing materials for use on all CITRIS campuses for events as well as other occasions.

30% Manages small events. This will require ensuring venues are secured, agendas are created, food is ordered, if applicable, clean up is planned and executed.  Some examples of these small meetings are:
• Monthly department meetings
• Weekly speaker series (lunch provided)
• Initiative donor meetings

10% In partnership with the Event Manger and the Financial Analyst reconciles and pays expenses related to events.

5%  Scouts potential locations and/or vendors for future events at the direction of the Events Manager.

Required Qualifications

• Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Working organizational skills, including skill in effectively coordinating and organizing multiple details.
• Good interpersonal communication skills and political acumen, including skill in effectively representing the campus to its publics.
• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.

Preferred Qualifications

• Knowledge of design software such as Illustrator or InDesign is desirable.
• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
• Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

*The salary range designated for this position:  $75,000 – $80,000; however, starting salary will be commensurate with experience.

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.    The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct